Tennessee Schools Prepare
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Resources - Sample Letters

Example of a Sample Letter


Dear Family Member,

We regret to inform you about an unfortunate event affecting our school. On (date), (provide a brief factual statement about the event). We will not have all of the details about the tragedy until the investigation is complete.

The school's crisis team has begun to meet with the students and staff. We anticipate some of the students may need continuing support for a while to help them deal with the emotional upset that may follow such an event. We have enclosed some materials that may be helpful when talking with your child at home.

If you have any questions or concerns, please feel free to call the school at (phone number) and ask for (staff's name).

The following community agencies are also ready to help anyone who is feeling overwhelmed by their emotions:

(Include names, addresses, and phone numbers in list)

We understand that events like these are stressful so we are taking every step that we can to be responsive to the needs of the students and their families.


(Principals Name)